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Factoid of the Month
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According to a TrendLine Survey of 1,084 organizations in all industries, "21% of survey respondents said they currently do not use an automated time and attendance solution. However, 65.6% admitted that they’d like to see improvements made to their existing systems."
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- Paytech Magazine
January 2008
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Quote of the Month
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"Time and attendance systems are now the very cornerstone for laying a foundation of effective workforce management, solutions, and play a leading role in optimizing labor costs"
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- 2008 Aberdeen Group
Benchmarking Report
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Before automating your time and attendance function, some of the factors that you should consider are:
System Scalability
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Number of employees in your organization
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Number of locations to accomodate
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A system that offers netowrking capabilities for managing employees in more than one location
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Management Reporting
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A system that generates reports that enable effective decision-making and greater efficiencies
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Payroll and Accounting Software
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Seamless integration with leading Financial management programs
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Data Storage
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A system that archives and permits easy access to data
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Supervisor/Admin Approval
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A system that enables management to review, reconcile, and edit data
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Welcome to May 08 edition of our TimeLines newsnote |
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Hello, this is Marc Nelson, the Editor-In-Chief of the  TimeLines Newsnote. Thank you for all your positive feedback on our premier issue, in which we were able to share valuable insights on various data collection methods (time clocks). Remember, allowing your employees to effectively punch in and out is a key aspect of labor management, but it is only the first step.
A key next step involves determining the type of time and attendance software that is the right fit for your organization. In this issue, we will examine the process that your organization should take in making this purchase and take a look at web-based time and attendance systems.
We are also proud to announce the launching of the Time and Attendance Forum! Now you can receive answers to your time and attendance questions, discuss matters of professional interest to those in the labor management field, and gain a better understanding of how to solve the time and attendance challenge for your organization.
Simply complete the registration to join this free forum.
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The Seven Steps of Automating Time & Attendance |
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Does your management team want to streamline the processes of payroll preparation and employee attendance tracking but isn't sure where to begin? There are seven simple steps of automation- that is, converting to an automated time and attendance system. They are as follows:
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Assemble a Selection Team to evaluate organizational needs.
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Define System Requirements and identify possible time and money-saving functions.
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Determine the Return on Investment Prepare an estimated savings worksheet to determine the payback period.
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Establish and Approve a Budget A budget should be established considering your organization's existing computer environment, available technical resources, required system functionality, and number of employees.
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Select a Vendor Consider the following benchmarks: Are work rules and policies extensive, user definable, and easy to apply? What professional services are offered during and after installation?
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Develop a Project Plan Select a project manager, define software and hardware configurations, outline training, and define a checklist that will identify a successful installation.
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Implement the Solution Its implementation should also lead to an error-free payroll, employee recognition tools, and a mechanism for managers to do their jobs easier.
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Is a Web-Based Solution Right for My Organization? |
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Considering a web-based time and attendance solution? Check out some of the benefits:
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Eliminates the need to license, install, maintain, and manage servers and software at your site
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Less configuration, less complexity- All you need is a PC and internet connection
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Administration is performed by payroll and human resource staff requiring no IT expertise
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The pay-as-you go subscription results in low cost of ownership
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